Why does a report show data for forms a user currently does not have permission to access?

This type of report is designed to function as a historical log, displaying the count of how many times a user has accessed specific forms or reports over time. The data shown is not based on the user's current permissions.

The key reasons for this behavior are:

  • Log-Based Data: The report sources its information from a log table that records every user access event.

  • Past Permissions: The data appears because the user was granted permission and accessed these forms in the past. These historical access records are retained even if the permissions are later revoked.

  • Report's Purpose: The report's primary function is to track usage history and access counts, not to reflect a user's current permissions.

To check a user's current form and report permissions, please refer to the specific user role and permission reports.